Planning a memorable event in Melbourne can feel like a daunting task, but with the help of the right event planners, it can become a stress-free and enjoyable experience. Whether you’re hosting a grand wedding, a corporate gathering, or a small, intimate celebration, Melbourne offers a wide range of professionals who specialize in turning your vision into reality. In this guide, we’ll explore the 7 best event planners in Melbourne, highlighting their expertise, creativity, and dedication to delivering unforgettable experiences.
- 1. Lakeside Pavilion
- 2. Hen & Coq
- 3. Urban Quest
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Number of companies
717
Verified reviews
4,71
Average rating
1. Lakeside Pavilion
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4,4/5
36 Lakeside Dr, 3206, Melbourne
- Event planner
- Conference center
- Event management company
- Event venue
- Function room facility
- Wedding venue
Why we chose them
Set in the picturesque surroundings of Melbourne’s Albert Park, Lakeside Pavilion is a premier destination for waterfront events, offering breathtaking views of Albert Park Lake. The venue boasts a modern, industrial-inspired design, featuring extravagant chandeliers, dramatic arched windows, and an abundance of natural light. Its open and stylish warehouse interiors create a versatile canvas for various occasions, from corporate conferences and gala dinners to intimate wedding ceremonies and opulent receptions. With spaces accommodating up to 1,000 guests, Lakeside Pavilion provides a seamless blend of sophistication and functionality, making it a sought-after choice for milestone celebrations and professional gatherings alike.
The experienced team at Lakeside Pavilion specializes in event planning, management, and execution, ensuring every detail is tailored to perfection. Their comprehensive services include personalized consultations and curated menus crafted by their talented Executive Chef, Telina Menzies, who combines familiar flavors with innovative twists to elevate any event. Whether hosting a cocktail party, seminar, or wedding, Lakeside Pavilion takes pride in delivering memorable experiences in an inclusive and welcoming space that celebrates diversity and individuality.
2. Hen & Coq
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★
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5,0/5
37 Swanston St, 3000, Melbourne
- Event planner
- Art center
- Arts organization
- Party planner
Why we chose them
Hen & Coq stands out as Melbourne’s premiere destination for art-focused events, offering a stylish and creative alternative to traditional celebrations. Specializing in hosting unique and memorable experiences, the company caters to a variety of occasions, including Hen’s nights, LGBTQIA+ Unicorn parties, birthday gatherings, and corporate team-building sessions. With offerings such as life drawing parties, clay sculpture classes, and sketch-and-sculpt events, guests are treated to an engaging blend of creativity and entertainment. These events are guided by professional art teachers and feature a nude model, with all materials and equipment provided, ensuring a seamless and enjoyable experience for participants. For those seeking a touch of flair, the company also offers hunky topless waiters to elevate the party atmosphere. Since 2013, Hen & Coq has been synonymous with delivering high-quality, art-inspired celebrations across Melbourne and Victoria.
Known for their attention to detail and ability to customize events, Hen & Coq delivers tailor-made experiences that leave lasting impressions. Their team-building activities, which include life drawing sessions, are designed to foster collaboration and creativity, making them a popular choice for corporate training and holiday celebrations. The company’s dedication to inclusivity is evident through their LGBTQIA+ Unicorn parties, which celebrate diversity and community through art. Whether sculpting clay masterpieces, sketching with friends, or enjoying a vibrant social gathering, guests can expect a unique and unforgettable event. As featured by Vogue Ballroom and Vines of the Yarra Valley, Hen & Coq has earned a reputation as one of Melbourne’s best providers of artistic and entertaining experiences.
3. Urban Quest
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4,9/5
211 La Trobe St, 3000, Melbourne
- Event planner
- Event management company
Why we chose them
Urban Quest stands out as Melbourne’s premier provider of team-building experiences, offering innovative and engaging activities tailored to corporate groups, schools, and private events. Known for its dynamic blend of the “Amazing Race” and “Escape Room” concepts, the company delivers interactive challenges that foster collaboration, problem-solving, and communication skills. Whether face-to-face in Melbourne’s CBD, Docklands, or scenic parks like Kings Domain, or through virtual quests connecting remote teams, Urban Quest ensures maximum engagement and lasting impact. Their expertise extends to school excursions and incursions, where students develop leadership and resilience through thoughtfully designed activities, either tech-based or paper-based, accommodating all age groups and settings.
With a proven track record and cutting-edge use of Augmented Reality, Urban Quest guarantees seamless event planning and execution for businesses and educational organizations alike. Their tailored experiences accommodate groups of any size and adapt to various locations, including conference venues and office spaces. From corporate adventures like “Ocean’s 11” to on-campus school setups, each activity prioritizes inclusivity and fun, making even the quietest participants rave about their experience. Urban Quest’s dedication to boosting morale, improving team culture, and creating meaningful connections sets them apart as a top choice for impactful team-building activities in Melbourne.
4. Partystar
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4,8/5
L50/120 Collins St, 3000, Melbourne
- Event planner
- Function room facility
- Party planner
Why we chose them
Partystar stands out as a premier platform for finding the perfect function venues and party spaces in Melbourne. Specializing in events like 18th and 21st birthdays, engagement parties, and corporate functions, they provide an efficient and hassle-free venue-finding service. Their website features an advanced filtering system, allowing users to narrow down options based on budget, guest capacity, and location, ensuring a customized search experience. With a focus on quality, Partystar provides accurate, up-to-date information and high-resolution photos of venues, making it easy to compare options and find the ideal setting for any celebration.
What makes Partystar unique is its dedication to thorough research and personalized service. The company takes its own venue photos and ensures every detail is meticulously presented to help clients plan memorable events. They work directly with pubs, clubs, bars, and restaurants to streamline the booking process, eliminating the need for time-consuming phone calls. Their expertise spans across Melbourne’s CBD, inner suburbs, and bayside areas, offering affordable and even free venue hire options depending on the event type and budget. By prioritizing accuracy and simplicity, Partystar has earned its place as a trusted resource for effortless party planning and function room hire in Melbourne.
5. OzParty Events
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4,9/5
2/277-279 Flinders Ln, 3121, Melbourne
- Event planner
- Entertainment agency
- Event management company
- Party planner
Why we chose them
OzParty Events has earned its reputation as a go-to expert for creating unforgettable experiences through its comprehensive range of services. Specializing as an event planner, entertainment agency, event management company, and party planner, the company is known for its ability to tailor events that are both innovative and seamlessly executed. Whether it’s a corporate function, private celebration, or large-scale gathering, their professional team ensures every detail is handled with precision and creativity.
Chosen for our directory due to its dedication to delivering exceptional event experiences, this company stands out for its ability to blend meticulous planning with high-energy entertainment. Their expertise in managing diverse event types highlights their commitment to meeting client needs with flexibility and flair. With a focus on creating memorable moments, they exemplify what it means to turn a vision into reality, making them a standout choice in the event planning and management industry.
6. O'Brien Group Australia
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4,1/5
503 Queensberry St, 3051, North Melbourne
- Event planner
- Entertainer
- Event management company
- Event venue
Why we chose them
O’Brien Group Australia stands as a powerhouse in the hospitality, entertainment, and leisure industry across Australia and New Zealand. With over 30 years of experience, the company operates some of Australasia’s most iconic venues, including Suncorp Stadium, The Gabba, and Eden Park. Serving 16 million customers annually and employing more than 6,500 staff, it offers a comprehensive range of services such as event planning, event management, entertainment, and venue operations. Known for creating extraordinary experiences, the company remains a leader in delivering innovative and unforgettable events tailored to diverse occasions.
Beyond its operational excellence, the company is deeply committed to community engagement and philanthropic efforts. It actively supports organizations like Hear and Say, The KIDS Foundation, and the Aboriginal Literacy Foundation, among others, through donations and sponsorships. Additionally, it contributes to sustainability initiatives and social causes, such as Homeless Connect and Beyond Zero Emissions. By integrating community support with its core services, the company exemplifies a well-rounded approach to business, making it a standout choice for event planning and venue management in the region.
7. Grape Vine Events
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4,9/5
3706/464 Collins St, 3000, Melbourne
- Event planner
Why we chose them
Grape Vine Events specializes in creating unforgettable experiences by organizing a diverse range of events tailored to suit any venue. From themed trivia nights and music bingo to speed dating and craft workshops, their offerings are designed to attract and engage audiences of all interests. By combining creativity with expert planning, they transform venues into lively hubs of activity, ensuring a memorable time for attendees while driving foot traffic and repeat visitors for venue owners. They cater to all types of spaces across VIC, QLD, NSW, WA, and SA, making them a versatile and reliable choice for event planning.
Their services extend beyond traditional formats with unique concepts such as “Analogue Dating,” “Craft-ernoon,” and “Beats Bingo,” offering a fresh take on entertainment. Whether it’s a corporate function, a pop culture trivia night, or a science-themed talk, they handle everything from event creation and marketing to scheduling and execution. Their expertise in audience engagement ensures that venues benefit from increased patronage and enhanced guest experiences, making their events a win-win for both participants and hosts.
Frequently asked questions
What types of events can an event planner in Melbourne help with?
Event planners in Melbourne can assist with a wide range of events, including weddings, corporate functions, birthday parties, product launches, gala dinners, engagement celebrations, and more. They tailor their services to meet the specific needs of your event.
What services do event planners typically offer?
Event planners generally offer services such as event design and coordination, venue selection, catering arrangements, entertainment booking, logistics management, themed décor, and on-the-day coordination to ensure everything runs smoothly.
What is the average cost of hiring an event planner in Melbourne?
The cost of hiring an event planner in Melbourne typically ranges from €900 to €6,000, depending on the complexity of the event and the level of services required. Basic coordination starts around €900, while full-service packages for larger events may exceed €6,000.
How far in advance should I book an event planner in Melbourne?
It’s recommended to book an event planner at least 6–12 months in advance for large-scale events like weddings, and 3–6 months for smaller events. Early booking ensures availability and allows ample time for planning and coordination.
What should I consider when choosing an event planner in Melbourne?
Key considerations include the planner’s experience with similar events, reviews and testimonials, their ability to work within your budget, communication style, creativity, and their understanding of your vision and preferences.
Can event planners help with finding a venue in Melbourne?
Yes, most event planners offer venue selection as part of their services. They can recommend venues that suit your event’s style, size, and budget, and assist with booking and negotiating contracts.
Are event planners able to work within a specific budget in Melbourne?
Absolutely. Event planners are skilled at managing budgets and ensuring your event is successful without exceeding your financial limits. They can suggest cost-effective options and prioritize spending on key areas.
What is included in an on-the-day coordination service by Melbourne event planners?
On-the-day coordination typically includes overseeing event setup, managing the timeline, coordinating vendors, troubleshooting any issues, and ensuring everything runs smoothly so you can enjoy the event stress-free.
